Shared Expenses Tracker - Track the expenses you share with someone else (Notion template)

Nicolas Lafargue
43 ratings

Track the expenses you share with someone else and know how much you owe each other.

Tracking the shared expenses between two people can be overwhelming. I get it.

I live with my girlfriend and we've always had issues to track how much each one of us has spent.

The receipts were lost or forgotten somewhere for a long time and we were not sure if they were all refunded.

And opening a joint bank account was a long and complicated process for something that should be easy. It also requires trust and creates a commitment that you maybe don’t want to have right now.

And these are problems for anyone who has to share expenses with someone else, not just a couple. It can be two roommates living together, two friends going out often or traveling and who need to track the purchases they make.

That’s why I decided to create this Notion template.

My girlfriend and I have been using it for several months now and I can tell you it solved all our issues and we no longer have to worry about how much each one of us spent. Every time one of us buys something, we add the expense in just a few seconds and we instantly see who owes how much to whom.

Money can create a lot of complicated situations and can sometimes lead to arguments or fights. Don’t let it damage your relationship and create stress!

You now have a quick and easy to use solution!

There are three versions of this Notion template


Add expenses: Create a new expense simply by clicking a button, enter the amount and the person who paid. The amount per person for the expense is automatically calculated.

Automatic Recurring expenses: Set up automatic recurring expenses for your rent, electricity bill, Netflix subscription and all other recurring expenses so that you don’t have to manually add them every time.

Expenses Tracking & Settlement: See how much each person has spent and mark the expenses as refunded with one click of a button. Set a reminder for the next time to settle the expenses.

Expenses History: Keep access to your entire shared expenses history.

Bills to Pay: See the bills you have to pay and avoid late-payment penalties.


Everything in LITE

Automatic Balance Calculation: Always know who owes how much to whom in real time with the automatic balance calculation. No need to make a single calculation, just pay the amount indicated to the other person (or get paid) and click a button to mark all the expenses as refunded.

Shopping Wishlist: Save the items you want to purchase for later. Set a maximum budget and priority for each item to make sure you don’t overspend. Each person can indicate whether they agree to purchase a product or not.


Everything in LITE & ADVANCED

Subscriptions Tracking: Keep track of your subscriptions and recurring expenses to know how much your monthly and annual fixed expenses are and visualize your next payments in a calendar. Set up a reminder to cancel a subscription before it renews.

Budget Tracking by Category: Set a monthly budget for each category and make sure you never overspend with an overview of what you spent this month and what you have left in each category.

Shared Savings Accounts: Create shared savings accounts to save for future projects, big purchases, vacations or for setting up an emergency fund. Set the amount to reach and a deadline and you’ll know how much to save every month. Track how much each person has deposited into the account.

Who is this for?

✔ Couples

✔ Roommates

✔ Friends

✔ Anyone who shares expenses with someone else

No need to go through all the paperwork and complicated process of creating a joint bank account. Not to mention the technique of receipts to settle piling up somewhere!

Just use this Notion template and say goodbye to embarrassing money-related situations!

Note: This template works best for two persons (eg. a couple, 2 roommates, 2 friends, etc). It will work for 3 persons or more to track the expenses but it will be less easy to calculate who owes how much to whom.

If you have any questions or queries, please email me at or DM me on Twitter.


How will I receive the template?

After the purchase, you'll receive a link to duplicate the Notion template to your workspace.

Does this template work with a Notion Free plan?

Yes, this template works with Notion Personal Free plan. There is absolutely no need to subscribe to a paid Notion plan to fully use this template.

What if I have more questions?

You can contact me at, it will be my pleasure to help you!

I want this!

The best solution to track the expenses you share with someone else



(43 ratings)
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Shared Expenses Tracker - Track the expenses you share with someone else (Notion template)

43 ratings
I want this!